Project management
- Development, implementation and monitoring of
timelines, checklists and planning
Financial services
- Provision of full budgeting, cash flow, accounting
and financial reporting services
- GST registration and management
- Provision of final accounts
Committee
- Committee meeting attendance, preparation of
agendas, minutes
- Secretarial support
- Strategic advice including risk management
Conference support
- Conference administration
- Operation of secretariat with full office facilities
Venue
- Recommendation of venues to meet client’s criteria
- Site inspections
- Negotiation and advice on contractural arrangements
- Venue liaison throughout the planning period and
during the conference
Accommodation
- Accommodation bookings
- Rate negotiation
Scientific programme
- Programme planning assistance
- Speaker, MC, chair liaison
- Call for abstracts
- Abstract management
- Workshop and concurrent session management
Speakers
- Speakers arrangements, travel and accommodation
- Speaker liaison, AV
- Conference moderation
Social programme
- Social functions and activities
- Partners’ programmes
- Transport arrangements
- Liaison with suppliers, eg entertainers, theming,
audio-visual and transport providers
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Sponsorship
- Sponsorship prospectus preparation
- Sponsor liaison
- Sponsorship recognition according to the benefits outlined
in the sponsorship prospectus
Exhibition
- Exhibition prospectus preparation
- Liaison with exhibition contractors, floor plan design
- Booth management and allocations
- Exhibitor liaison
Design, Printing and Promotion
- Co-ordination of production of all conference
documentation, including logo design, registration
brochure, call for abstracts,
final programme, abstracts and proceedings.
- Database management
- Website management
- Collation and tracking of marketing data
Supplier liaison
- Venues, caterers, audio-visual, graphic design, printing,
recording,interpreting, entertainers, theming, sound,
lighting, MCs, transport providers, satchels ......
Registration Service
- Liaison with delegates, speakers, committee, exhibitors,
sponsors
- Workshop, concurrent session, function registration
- Name tags, satchel tags, function tickets
- Customised reports
On-site
- Provision of a full secretariat operating onsite for the
duration of the conference to manage registration,
administration and general enquiries
- Signage
- Room, audio-visual, catering and all other on-site
requirements
- Analysis
- Post conference
Evaluation analysis
- Preparation of final accounts
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